Administrative Assistant – Plant setting Job at Union Tank Car Company – UTLX – in Geismar, LA

Job Description

Union Tank Car Company (“UTLX”) manufactures, leases and repairs railcars in North America for railroads and industrial companies who ship by rail. With roots dating back over 125 years to Standard Oil Co. and John D. Rockefeller, UTLX, along with Canadian affiliate Procor, owns and leases a diversified portfolio of approximately 120K tank cars and 10K freight cars, operates two tank car manufacturing facilities as well as a network of more than 110 full-service and mini / mobile repair shops. The Company’s regulatory, engineering and commercial expertise make UTLX the preferred source of railcars and services for many of its customers. Owned by the Marmon Group and Berkshire Hathaway, UTLX headquarters is in Chicago’s financial district, close to major public transportation hubs. UTLX offers competitive compensation and benefits as well as an opportunity to be a part of a top-notch team where enthusiasm, expertise and progressive thinking are valued.


This position is responsible for providing office assistance to the mobile/mini office by performing clerical, secretarial, and administrative duties to ensure efficient operations.


  • This position reports to the Mobile/Mini Shop Supervisor depending on the location.
  • The incumbent is responsible for providing general office assistance to her/his respective location, including answering phones, distributing mail, filing, etc.
  • The incumbent ensures that time records for all hourly employees are accurate and completed in a timely manner. Once hours are verified, the incumbent ensures payroll information is transmitted to the Chicago office for payroll processing.
  • All billing repair cards (BRC’s) are prepared by the incumbent based on information received from each mini/mobile unit location. Accurate completion of these cards is imperative as the BRC’s provide the basis for preparation of invoices for work performed.
  • The incumbent assists with the typing of purchase orders, as required by Mobile/Mini Shop Supervisor, and orders supplies as needed.
  • Various monthly reports are prepared by the incumbent. The incumbent prepares these reports and forwards them to the Chicago office for use by the Controller’s Department.
  • Safety-Responsible for the safety of his/her areas. Selects, trains, and motivates employees to carry out duties in compliance with current safety rules.

In order to perform the essential functions of the job, the incumbent must possess, at a minimum, the following skills and abilities:

  • Be able to operate basic office equipment such as facsimile machines, copy machines, typewriters, and personal computers.
  • Be able to communicate effectively with all locations, outside vendors and subordinates to ensure a clear understanding of required duties and performance.
  • Possess reading, comprehension, and basic numbers skills required for clerical support functions.
  • Be able to stoop, bend, and stretch to perform filing activities

The incumbent works to meet internal and external customer expectations at all times by fully applying oneself to the task involved, preventing errors, and developing and implementing personal quality improvement projects. In addition, the incumbent is required to understand the Responsible Care Management System and actively participate in activities outlined herein.

This position requires a high school diploma or equivalent, with 1-2 years of previous office experience desirable. Knowledge of computers is required. The ability to communicate effectively to perform daily duties is essential.


  • Provides clerical, administrative and secretarial assistance to the mobile/mini supervisor to ensure a smoothly run office operation.
  • Prepares BRC’s based on information received from supervisors to provide an accurate record of car repair for invoicing purposes.
  • Records, checks, and transmits man-hours to payroll to ensure accurate processing of the hourly payroll.
  • Prepares various monthly reports as required.
  • Prepares purchase orders, order materials and ensures receipt of materials matches purchase orders.
  • Participates in and actively supports Quality projects, activities and Responsible Care initiatives to ensure that the company achieves its goal.


  • Legally authorized to work in the USA now and in the future without sponsorship
  • HS diploma, or equivalent, and a minimum of 10 years of supervision in tank car construction.
  • He/she must be familiar with all aspects of car completion, including machinery, foaming fabrication, welding, and painting.
  • Physical ability to audit manufacturing processes.
  • Ability and availability to work considerable overtime hours that may often be required.
  • Be willing able to wear safety equipment such as, but not limited to: safety shoes, safety glasses, etc.
  • Possess stamina to perform the essential functions over a large plant
  • Have visual and audio acuity to recognize various shop dangers to promote a safe working environment.

Why Join our team?
At Union Tank Car Company (UTLX), we take pride in offering our employees rich benefits packages. We appreciate hard-working and passionate individuals, which is why we offer:

  • Tuition reimbursement program.
  • Medical, dental, vision, etc.
  • 401K with matching & discretionary retirement contributions.
  • Paid vacation.
  • Paid holidays.
  • Maternal and parental leave.
  • Berkshire Hathaway employee discount program . . . and Much more!

We are an equal opportunity workplace (EEOC).

Job Type: Full-time

Pay: $12.00 – $23.00 per hour


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Employee discount
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Parental leave
  • Retirement plan
  • Tuition reimbursement
  • Vision insurance



  • High school or equivalent (Preferred)


  • Customer service: 1 year (Preferred)

Work Location:

Work Remotely:

Work Location: One location

About Company

Company: Union Tank Car Company – UTLX –

Company Location:  Geismar, LA

Job Category:

About Union Tank Car Company - UTLX -