Assistant Artistic Administrator Jobs in Cincinnati, OH at The Cincinnati Symphony Orchestra
Title: Assistant Artistic Administrator
Company: The Cincinnati Symphony Orchestra
Location: Cincinnati, OH
Position Summary:The Assistant Artistic Administrator
serves as a key member of the artistic team. Reporting to the
Director of Artistic Planning and in collaboration with the
Cincinnati Pops Artistic Planning Advisor the Assistant Artistic
Administrator is responsible for artistic project management and
administrative needs for all Cincinnati Pops programs, programming
initiation and management of assigned series and programs, and
targeted administrative support to the Pops conducting staff. The
Assistant Artistic Administrator is also responsible for the
logistical coordination and administrative needs of artists
performing with the Cincinnati Symphony Orchestra and May Festival.
Additionally, this position provides support for the Director of
Artistic Planning and May Festival conducting staff. The Assistant
Artistic Administrator must be an independent, fast-paced
self-starter with exceptional communication and written skills and
a proven track-record for simultaneously and effectively managing
multiple projects according to their respective timelines. Creating
and maintaining an environment that is welcoming and supports the
highest level of artistic excellence is essential.
Duties and Responsibilities:
Cincinnati Pops (Pops)
Program initiation and artistic project management of all
Lollipops, Greenacres and Pops fee engagements, as well as key
Assist Pops Artistic Planning Advisor on programming initiation
and implementation for other Pops concert activity including Pops
subscription, Pops specials, New Year’s Eve and Fourth of July
concerts, plus the CSO’s annual Classical Roots concert.
Collaborate with Pops Production Manager and Director of
Operations in the production of all Pops performances.
In consultation with Pops Artistic Planning Advisor, Conductor
of the Cincinnati Pops and Pops Production Manager identify,
recommend, and engage local performance groups (choruses, dancers,
Communicate Pops programming and artistic needs in a timely and
comprehensive manner in order to inform efforts of production,
personnel and Orchestra library teams, and to maximize marketing
and promotional opportunities.
Provide scheduling and coordination assistance to Conductor of
the Cincinnati Pops for Pops-specific activities including key
organizational meetings, rehearsals, performances and related
events in collaboration with Pops Production Manager.
Track, review and provide input on Pops archival and broadcast
recordings in coordination with Pops Assistant Conductor and
Cincinnati Symphony Orchestra (CSO) and May Festival
Serve as primary manager of CSO and May Festival artist
servicing in coordination with Manager of Artistic Administration &
Establish relationships and work with area hotels to negotiate
special artist room rates.
Provide guest artist ground transportation to/from airport,
hotels, rehearsals and concerts using the company vehicle.
Generate and distribute guest artist itineraries.
Provide artistic budget support including contract
administration and artist expense tracking responsibilities for all
CSO and May Festival programs.
Assist artists and production staff backstage during rehearsals
and performances. Provide special hospitality and/or rider requests
for artists as necessary.
Maintain and update guest artist records and files.
Assist CSO and May Festival conducting staff and guest artist…