Assistant Artistic Administrator Jobs in Cincinnati, OH at The Cincinnati Symphony Orchestra

Title: Assistant Artistic Administrator

Company: The Cincinnati Symphony Orchestra

Location: Cincinnati, OH

Position Summary:The Assistant Artistic Administrator

serves as a key member of the artistic team. Reporting to the

Director of Artistic Planning and in collaboration with the

Cincinnati Pops Artistic Planning Advisor the Assistant Artistic

Administrator is responsible for artistic project management and

administrative needs for all Cincinnati Pops programs, programming

initiation and management of assigned series and programs, and

targeted administrative support to the Pops conducting staff. The

Assistant Artistic Administrator is also responsible for the

logistical coordination and administrative needs of artists

performing with the Cincinnati Symphony Orchestra and May Festival.

Additionally, this position provides support for the Director of

Artistic Planning and May Festival conducting staff. The Assistant

Artistic Administrator must be an independent, fast-paced

self-starter with exceptional communication and written skills and

a proven track-record for simultaneously and effectively managing

multiple projects according to their respective timelines. Creating

and maintaining an environment that is welcoming and supports the

highest level of artistic excellence is essential.

Duties and Responsibilities:
Cincinnati Pops (Pops)

Program initiation and artistic project management of all

Lollipops, Greenacres and Pops fee engagements, as well as key

Poptet performances.

Assist Pops Artistic Planning Advisor on programming initiation

and implementation for other Pops concert activity including Pops

subscription, Pops specials, New Year’s Eve and Fourth of July

concerts, plus the CSO’s annual Classical Roots concert.

Collaborate with Pops Production Manager and Director of

Operations in the production of all Pops performances.

In consultation with Pops Artistic Planning Advisor, Conductor

of the Cincinnati Pops and Pops Production Manager identify,

recommend, and engage local performance groups (choruses, dancers,

bands, etc.).

Communicate Pops programming and artistic needs in a timely and

comprehensive manner in order to inform efforts of production,

personnel and Orchestra library teams, and to maximize marketing

and promotional opportunities.

Provide scheduling and coordination assistance to Conductor of

the Cincinnati Pops for Pops-specific activities including key

organizational meetings, rehearsals, performances and related

events in collaboration with Pops Production Manager.

Track, review and provide input on Pops archival and broadcast

recordings in coordination with Pops Assistant Conductor and

external partners.

Cincinnati Symphony Orchestra (CSO) and May Festival

Serve as primary manager of CSO and May Festival artist

servicing in coordination with Manager of Artistic Administration &

Special Projects

Establish relationships and work with area hotels to negotiate

special artist room rates.

Provide guest artist ground transportation to/from airport,

hotels, rehearsals and concerts using the company vehicle.

Generate and distribute guest artist itineraries.

Provide artistic budget support including contract

administration and artist expense tracking responsibilities for all

CSO and May Festival programs.

Assist artists and production staff backstage during rehearsals

and performances. Provide special hospitality and/or rider requests

for artists as necessary.

Maintain and update guest artist records and files.

Assist CSO and May Festival conducting staff and guest artist…


About The Cincinnati Symphony Orchestra