Collectively Bargained Payroll Clerk Job at City of El Paso, TX – 3.9 in El Paso, TX

Job Description


Education and Experience: A High School diploma or GED, and three (3) years payroll work experience or a combination of two years (2) of payroll experience and one (1) year accounting support.

Licenses and Certificates: None.

General Purpose

Under general supervision, perform complex standard payroll processing for a combination of large union and nonunion departmental workforces in accordance with established procedures.

Typical Duties

Maintain intricate payroll records, prepare payroll and provide related human resources support for a municipal public safety department pursuant to labor contracts and addendums, government regulations, and City and internal instructions pertaining to all levels of employees Involves: Verify dual departmental payrolls for accuracy, and review terms and conditions of collective bargaining agreements (CBAs), associated memoranda of understanding (MOUs), applicable federal laws such as the Fair Labor Standards Act (FLSA) and Family Medical Leave Act (FMLA) and allied state laws, Civil Service Rules and Regulations, and City and internal administrative policies and directives for relevance to additions, changes and deletions affecting pay and benefits of individuals and groups, secure guidance from functionally responsible City or department staff regarding questionable actions or records discrepancies that to be in violation, initiate corrections to earnings, benefits and leave accruals and balances as directed, and document reconciliation to validate the payroll process when audited. Gather and code time and attendance data, prepare, calculate, balance and enter sheets for each employee, and prepare appropriate absentee report documentation. Monitor and prepare adjustment forms for merit, competency, longevity, demotion, promotion, certification, education incentive, overtime, shift differential, court appearance, shift rescheduling or change, and other actions affecting pay or work time. Prepare, calculate and submit supplemental payments such as overtime, leave amortization, retroactive adjustments. Assist employees with sick, personal, vacation, civic, unpaid and other leave issues. Provide employees with information regarding policy and benefit changes. Maintain staffing table and update personnel roster as requested. Prepare and submit personnel requisitions on vacant positions. Research, compile and provide current and projected personal services or other expense and statistical information in response to inquiries and for use by those who engage in budget preparation. Prepare internal and external correspondence concerning payroll related issues as required. Prepare travel requests and reconcile travel expenses. Prepare workers’ compensation or disability claims forms. Act as liaison to other departments to facilitate employee transfers. Participate in review and revision of procedures that impact payroll processing.

Perform related duties as required. Involves: Lead less knowledgeable employees in related clerical duties. Perform specified standard accounting clerical collection, disbursement, purchasing or bookkeeping work such as documentation and processing related to accounts payable and receivable, or duties of coworkers if necessary to ensure continuity of operations if assigned. Dispense requested supplies and requisition replacements for depleted stocks. Answer phones, compose and type correspondence, and perform other miscellaneous clerical duties as assigned. Answer questions and provide information. Conduct general administrative support research by gathering information from files and prepare documenting paperwork or forms as needed. Maintain and update computerized or hard copy records.

General Information

For complete job specification click here.

Salary Range: $12.31 – $16.78 per hour

The starting salary is generally at the beginning of the salary range.

Test Date: November 6, 2020 & November 9, 2020.

Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received.

BENEFITSLIFE AND HEALTH INSURANCE Every regular, full-time employee who is paid by the City, shall be entitled to receive group life, accidental death and dismemberment insurance, health insurance coverage as provided by the City. Employees shall be eligible for enrollment during the City’s designated enrollment period. (Amended 08/28/07)Employees shall have the option of membership in a qualified health maintenance organization (HMO) as an alternative to health insurance coverage. Should an employee opt for HMO membership, the City shall contribute to the HMO an amount equal to the health insurance premium the City would have otherwise been obligated to pay on the employee’s health insurance coverage. Any difference between the amount the City contributes and the cost of HMO membership shall be deducted from the employee’s paycheck and forwarded to the HMO.ELIGIBILITY FOR VACATION LEAVE All regular employees who are regularly scheduled to work on an average, a minimum of twenty (20) hours per week, who have held a position in the City Service for a period of six months from date of employment, shall be eligible for vacation allowance as hereinafter set forth. Part-time employees shall accrue vacation leave at a pro-rated amount of full-time entitlement based on the number of hours that they are scheduled to work. Employees covered by collective bargaining agreements shall accrue vacation as provided in the applicable agreement. Regular employees in the City Service shall accrue vacation credit at the following rates per pay period, calculated from the date of employment of each employee: For 0 – 5 years of service (12 days):40 hour per week employees – 3.70 hours per biweekly pay periodFor >5 to 15 years of service (17 days):40 hour per week employees – 5.24 hours per biweekly pay periodFor >15 or more years of service (20 days):40 hour per week employees – 6.16 hours per biweekly pay periodSICK LEAVE WITH PAYEmployees shall be entitled to accrue sick leave with pay in accordance with the Rules of the Civil Service Commission.ACCIDENT WITH PAY LEAVEThe Amended Section 4.4 of the Ordinance shall become effective upon adoption and shall apply to occupational injuries and occupational diseases occurring on and after date of adoption. Occupational injuries and occupational diseases occurring before such date will be governed by the Ordinance in effect at the time of the date of injury or disease.PREGNANCY LEAVE A) Pregnancy shall be treated the same as any other temporary physical disability.B) An employee on pregnancy leave shall use accumulated and unused regular sick leave time and then (unless granted use of special sick leave) shall be on leave without pay, unless the employee chooses to use any accumulated and unused annual leave.C) An employee going on pregnancy leave shall give written notice to her department head with appropriate medical verification. Before returning to work from pregnancy leave, the individual will provide appropriate medical documentation releasing the employee to return to work, as is required for any individual who has been on leave for a temporary physical disability.LEGAL HOLIDAYS The following days are hereby declared legal holidays for all the City departments, provided that the provisions of this section shall not apply to members of the Fire Department whose duties are to prevent or extinguish fires, or to members of the Police Department whose duties are those of law enforcement: (Amended 10/03/95) 1. First day of January (New Year’s Day)2. Third Monday in January (Martin Luther King Holiday)3. Last Monday in May (Memorial Day)4. June 19 (Juneteenth)5. Fourth day of July (Independence Day)6. First Monday in September (Labor Day)7. Eleventh Day in November (Veteran’s Day)8. Fourth Thursday in November (Thanksgiving Day)9. The Friday following the fourth Thursday in November (Day after Thanksgiving) 10. Twenty-fifth Day in December (Christmas Day)11. Employee’s Birthday In addition to the above days, the following days are also declared to be legal holidays: 1. Any day designated as a holiday by City Council. 2. When any legal holiday falls on a Saturday, the preceding Friday shall be considered a legal holiday. 3. When any legal holiday falls on a Sunday, the following business day shall be considered a legal holiday.

About Company

Company: City of El Paso, TX – 3.9

Company Location:  El Paso, TX

Job Category:

About City of El Paso, TX - 3.9