Company: ACF, Inc

Location: Tampa

Job details

Job Type


Full Job Description

Job Summary

The receptionist/administrative support is responsible for providing general clerical/administrative support for the corporate office, performs routine clerical, and administrative work in answering telephones, greeting the public, providing customer assistance, data processing, and record-keeping. All administrative responsibilities will be coordinated through and performed under the direction of the Company Controller.

Essential Job Functions

– Professionally administer all incoming calls and ensure they are redirected to the appropriate recipient

– Greet and direct visitors in a professional, friendly manner

– Provide callers with information such as company address, directions, fax numbers, company websites, etc

– Mail out invoices (daily), mail statements (monthly)

– Receive, sort and distribute incoming mail

– Prepare interoffice correspondence for mailing on a routine basis, company express mail and regular

correspondence for mailing and run postage

– Send out inter office (Mon-Wed-Fri) via UPS

– Order office supplies via Staples and/or Office Depot (weekly) Order, receive, stock and distribute all office supplies, including janitorial, photocopier, and other general supplies. Maintain paper products for both buildings (LEXON)

– Assist marketing department as needed with time sensitive mailouts; stuffing envelopes or running postage.

– Maintain front office appearance (put out flag, keep carpets cleaned, cups stocked in water dispenser etc.)

– Restock kitchen supplies and maintain certain stock levels of coffee items.

– Acquire latest sales tax exemption certificates. Index sales tax exemption and update location fields in business system accordingly.

– Assist with customer credit application process

– Run errands (as needed)

Additional Job Functions

– Assist with special clerical projects.

– Other administration department duties as assigned

Experience and Skills

Required Knowledge, Skills and Abilities(including physical and work environment)

– Skilled in the areas of interpersonal communication, organization, accuracy, and professional verbal and written


– Must be able to maintain and protect the confidentiality of information and situations

– Working knowledge of Microsoft Office applications such as Excel, Word, Outlook and Internet Explorer as well as the

ability to learn the Company’s business operating system

– Ability to apply teamwork principles when working with Company personnel

– Work environment requires exposure to computer screen, typing/mouse usage, and extended periods of sedentary work.

– Ability to lift materials up to 10 pounds

– Bi-Lingual (English/Spanish) preferred

Minimum Job Qualifications(education, work experience, licenses/certifications)

– High school diploma or equivalent (GED) and 1 year of related work experience or training, or an equivalent combination

of education and experience.

– Reliable Transportation

About ACF, Inc